Accessible Events

Issue priority access badge (like TFL baby on board badge) which allows priority access to seating, toilets, catering, parking/drop off/pick up Important this is allowed for self diagnosed and disclosure too, and not just clinical diagnosis

Ensure 'accessibility information' is at the top of the website for voiceover users Ensure clear how to get there and include details of transport to and from transport hubs like stations/ bus stop. Details of car parking location and shuttle bus service and drop off area Outline if there is stepped access Be clear whether or not children are allowed in the halls/welcomed at the event Outline what facilities there are available for children Indicate if there is family parking and where to locate it Be clear about cost for families and any discounts Have a map with facilities draw/ indicated on the map and a voice recording announcing where everything can be located from time to time. If the event includes activities for children ensure there is a buggy park and that it is clearly indicated on the map/ information signs. Really important for neurodivergent people. Make sure you send out info that helps them plan attendance in advance, and help anyone who experience pre-event anxiety Enable predictability and reduce uncertainty through planning, information, comms. The more that is known in advance the better. Use mapping, photos, promo videos but be careful if using footage that my change as this can aggravate too if not exactly how it is shown. send out photos, front of venue, example of creche and maps with useful icons (rather than written) Video of the routes to the venue from either carparks, public transport or tubes and trains. Where taxis pick up and drop off from. And facilities within the venue.

'talk to me' buttons on stands topic jars for conversation starters hugs/no hugs , open to chat/not open to chat stickers or noted on badges

Ensure you have a lost child / adults at risk procedure and that the organising team, security and venue are fully briefed. Make sure there is a manned, clearly visible point for people to go to (and point out to their children in advance) in the event that they become lost or separated from the people they came with. Indicate this on the site map Consider supplying wristbands at the entrance, for children and adults at risk, with space for the carer to write down their mobile phone number.

space - crowds can be overwhelming so majority of events are not suitable environments

Stair access – ensure that alternative entrance/exit is well sign posted Fast Track options for anyone needing facilities in a time efficient manner Length of queues – fast track pregnant women and young families like they do in airports

Food – more options and knowledge of allergies Healthy options for children that avoid the usual pizza/chips/burgers/fish fingers/ - basically healthy adult food in a child size portion Ensure catering is inclusive for all religions, and food preferences include vegan as well as appropriate options for children

Reduce the height so that all guests can access services For every 4m of desks, have 1m of lower height access

*RambleTag * Hidden disability lanyards * Hearing loop * Instruction on signing * Instruction on what requirements people might have There are kits that you can purchase

Changing facilities even in large venue not sufficient for family event resulting in changing nappy on show floor or too far away. Orgs should check levels relevant to their show audience. Easy to turn an organisers office into a changing and feeding area. A couple of changing tables and a bin and a comfy chair with access to drinking water and a few toys. Removal of clinical waste has to be done by a licensed company so a venue may charge for removal of nappies however they shouldn't really, as they would be removing it anyway if left in the ladies loo. A couple of child steps and some child loo seats could be left in a box in the toilets with some anti-bac wipes and a notice to 'wipe and return to box after use'